If you have had your copier for a while then it is worth considering if it is still keeping up with your needs. Many business’s needs change over the years and your copier might need an upgrade as well. If you are doing new jobs that your copier can’t handle then consider upgrading your whole machine. However, your business is busier, but doing the same work, then you may just need to be concerned with increasing paper capacity.
Increasing paper capacity for your copier can save you a ton of time. You may not consider how much time it takes out of your day to stop what you are doing and refill your paper tray. It can totally interrupt the flow of your day. Adding paper trays is a great way to eliminate this problem.
Adding paper trays to improve capacity can save you a lot of time and save you the money on having to upgrade your whole machine. Ideally you want to not have to refill your paper tray every day. There is a formula you can use to help you figure out what the right paper carrying capacity is for your business.
- Figure out your monthly print usage
- Divide that number by 20 (the number of work days in 4 weeks)
- Multiply that number by 1.5x
- Round up to the nearest 500
This number will give you the correct carrying capacity for your business. It will allow you to not have to replace your paper daily and will give you a better workflow.
Adding paper capacity can have a much larger impact than you may realize. Give us a call today a Copier Houston to learn more about how adding capacity can help your business.