When you are first shopping for your copier you may have an idea of what your business needs. You get something that fits your business at the time and works well for years. But copier leases are often around 5 years long and your business can change a lot in that time. Your needs may not be the same as they were when you got your copier. If this is the case, it may be time to think about getting extra paper trays to help meet your growing demands.
Getting additional paper trays can save a lot of time and confusion at your office. What often changes the most at a business in 5 years is that they experience growth. This does not usually demand a faster copier, just something that holds more paper. You would be surprised how much time can be taken up by needing to replace your paper in the middle of the day. It takes time and interrupts a productive work flow.
Ideally you don’t want to have to refill your paper tray every day, and especially not more than once a day. If you find yourself constantly refilling your paper tray then you are losing a lot of the working day.
Getting extra paper trays can expand your paper carrying capacity by thousands. The best way to think about how much you capacity you need is to follow these steps.
- Calculate your monthly output and divide that number by 20. This is your daily usage.
- Multiply your daily usage by 1.5x
- Round up to the nearest 500
This will give you the carrying capacity that is right for your business. You won’t have to refill your paper tray every day, and you will not be paying for a bunch of unnecessary parts.